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Civilian Payroll Tax Deferral starts now

By MyCG Staff

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The Coast Guard’s civilian payroll provider will defer payroll taxes starting with your next paycheck, for pay period 18. The National Finance Center (NFC) is making this change to implement the Payroll Tax Deferral memorandum issued by President Donald J. Trump on Aug. 8.

Consistent with policy issued by IRS and OMB, the following will apply:

  • The payroll tax deferral is only for the 6.2% employee portion of OASDI, or commonly referred to as Social Security tax.
  • The tax deferral applies to all Executive Branch Federal employees whose social security wages during any bi-weekly pay period is less than $4,000.
  • Executive Branch agencies and employees cannot opt-out of this tax deferral.
  • Payroll tax deferral will go through payments made in December 2020, ending in PP 25, 2020.
  • The payback period for deferred taxes will occur between January 1, 2021, and April 30, 2021.
  • NFC will calculate corrections during the deferral period the same way as the original Time & Attendance was calculated and the same rules for Tax Deferral will be in place.

The future debt collection process and tax reporting is still under review, according to a notification the National Finance Center (NFC) sent the Department of Homeland Security on Sept. 14.

The Internal Revenue Service guidance can be found here

Below, you’ll find NFC’s answers to some Frequently Asked Questions.

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Employee FAQ - Payroll Tax Deferral 
Q: What is the payroll tax deferral?
A. Presidential Memorandum, Deferring Payroll Tax Obligations in Light of the Ongoing COVID-19 Disaster, was issued on August 8, 2020, to temporarily defer the employee portion of Social Security payroll taxes for certain individuals.

On August 28, the Internal Review Service (IRS) issued IRS Notice 2020-65 providing additional detail for the implementation of this Executive Order. This notice provides instructions on the deferral (delayed collection) of the employee’s portion (6.2%) of the old age, survivors, and disability insurance (OASDI) tax obligations. Medicare payroll taxes and the employer portion of Social Security payroll taxes are not included in the Presidential Memorandum.

Q: What is the Social Security tax?
A. The OASDI tax, commonly referred to as the Social Security tax, is the money your payroll provider deducts from your biweekly pay (known as the employee’s share). This amount is added to an additional OASDI amount that your employing agency pays for you (known as the employer’s share) to the federal government in order to fund the Social Security program. These amounts are specifically identified on your biweekly earnings and leave statements.

Q: How can I determine if I’m an “eligible employee” for the Social Security Tax Deferral?
A. 
For those employees who would normally have OASDI withheld, the National Finance Center will automatically calculate your eligibility on a pay period-by-pay period basis. The payroll tax deferral will be implemented for all Executive Branch agencies and their eligible employees, and if you are eligible for the deferral, you will automatically see a change in your paycheck.

Eligible employees are those who make less than $4,000 per bi-weekly period in social security wages. Social security wages consist of the portion of an employee’s  pay subject to the OASDI 6.2% tax. This will be calculated each pay period, so your eligibility may change from pay period to pay period. Deferring may vary by employee by pay period, based upon any changes in their social security wages in that pay period, which may take them above or below the $4,000 threshold.

Q: When does the deferral begin, and how long does the deferral last?
A. 
The implementation of the deferral should start with the second paycheck in September. The deferral period will end with paychecks issued through December 31, 2020.

Q: Can I “Opt-Out” and pay my employee portion of social security taxes on time?
A. 
There is no choice to opt-out or to opt-in. All Executive Branch agencies will implement this tax deferral on the employee portion of social security taxes across the board for all eligible employees.

Q: Since this is a tax deferral, when will I have to pay it back?
A. 
The IRS notice states that taxes deferred must be withheld and paid between January 01, 2021, and April 30, 2021, or interest, penalties, and additions to tax will begin to accrue on May 1, 2021, with respect to any unpaid applicable taxes. As a result, and absent of additional Congressional action, employees with tax deferrals will have their net (take home) pay reduced until all deferred taxes have been paid.

Employers have the flexibility over the first four months of 2021 to withhold in installments and remit on a prorated basis the Social Security payroll taxes that were deferred. If an employer is unable to do so, then the employer may make arrangements to otherwise collect the deferred taxes from the employee.