The Coast Guard continues steady payments to financial obligations reducing both invoices and claims backlogs last month. Meanwhile, the Financial Systems Modernization Solution (FSMS) Transition Incident Management Team introduced several measures designed to improve system performance.
Here’s where things stand:
Invoices: There is currently a 60-day backlog for invoices. This is down to 9,938 from an original backlog of 29,000 invoices. We anticipate achieving a 30-day invoice backlog (5,000) by July 31.
PPM claims: All personally procured movement claims (PPM) claims have been processed. There is no longer any backlog.
TLA claims: All temporary lodging allowance (TLA) claims have been paid and the backlog has been eliminated.
TDY claims: New temporary duty (TDY) payments continue to work for most travelers. Approximately 90% of TDY payments that previously had errors have been processed.
PCS claims: Workarounds have enabled the payment of more than half of all service member permanent change of station (PCS) claims and 65% of Civilian PCS claims. Employees with outstanding payments can still apply for an interest-free loan from Coast Guard Mutual Assistance to cover any credit card payments. We thank you for your continued patience.
FY22 Aux Patrol Order claims: Cleared backlog for fiscal year 2022. Cleared 97% of FY21 backlog (800 claims) for processing.
The FSMS Transition Incident Management Team is working on several improvements to business processes and system functions performance to facilitate execution of the Coast Guard’s Fiscal Year 2022 budget. These include:
- Introducing a standardized fuel procurement process: Twelve Field Support Team training sessions on the new process and its associated User Guides and Service Level Agreements kicked off June 1. Training will continue for a two-week period. For more information see the Updated Guidance for Receipting and COR Responsibilities ALCGFINANCE 20/22.
- Contingency Planning: There’s new guidance on evacuation orders and claim processing for contingencies in advance of hurricane and wildfire seasons. Members were required to enter dependent information on ETS before June 1. See the Preparing E-GOV Travel System (ETS) Profiles Prior to 2022 Hurricane and Wildfire Seasons ALCOAST 199/22 for more information.
- Streamlined processes for MILSTRIPs and Micro-Purchases: Based on feedback from the field, FSMS Transition IMT developed a proof of concept to streamline these processes.
- Micro-Purchases: In early June, data/performance analysis will begin for the PRESS Micro-Purchase Proof of Concept (see here). So far, 2,100 customers/service providers from 17 Support Teams have been trained.
- MILSTRIPs: The field has received a Free Issue MILSTRIP problem workaround. A MILSTRIP Proof of Concept began May 23 to automate obligation entry in FSMS and identify more efficient business processes. A permanent fix is anticipated to be in production mid-June.
- System upgrade: The FSMS Transition IMT continues to work with partners from Oracle and IBM to improve user experience.