My Coast Guard
Commentary | June 24, 2022

Uniformed members transitioning to new electronic military record system

By Ensign Thomas Slattery, iPERMS implementation team

The Coast Guard is transitioning to a new human resource database for military members this fall, and the service is reminding all military members to start preparing. The new system will combine both your Official Military Personnel File (OMPF) and your Coast Guard Military Human Resource Record (CGMHRR) into one electronic document. 

The interactive Personnel Electronic Records Management System (iPERMS) is new to the Coast Guard, but the Army has used a similar version for years and finds it to be both robust and reliable. 

What does this mean to you?  

As a military member – active duty, reservist, or veteran who separated or retired after 2006 – your permanent and temporary documents will be stored in iPerms.  

Rather than submitting a records request to PSC-BOPS, you’ll be able to login with your CAC to easily and securely view your record online (see screenshot).  

To upload a new document, you’ll submit it to designated “Scan Operators” within your administration office. Once PSC validates your document, it will be available for you to view in about four hours.  

This real-time access will help you make sure your record stays accurate and up-to-date, which is particularly important prior to a board or panel.  

How Can I Prepare for iPERMS?  

  • Make a timeline of your life events and military service. Capture dates and all corresponding documents for personal and family events, military service, education and awards.  
  • Gather electronic copies of these documents to provide to your administration office.  
  • Ask your administration office to help you upload any documents required to complete your record.  

Read more about how to prepare for the new system in this MyCG article 

Stay tuned to MyCG for updates to release times and how you can support this milestone records management modernization. 

What can I expect to see in my record once iPERMS is live?  

Once you log in, you’ll see four tabs.   

  • The Announcements tab will contain important information from PSC.  
  • The Documents tab will give you access to view your OMPF/CGMHRR.  
  • Record Reviews allows you to thoroughly review the CGMHRR.  (Reviewing your records is currently optional, but will eventually become an annual requirement.)  
  • A Help/ FAQ tab will help you get assistance with their record. 

Will my records be secure? 

Your military record will be managed by specific roles and defined rules for authenticated users. Only users with a need to know can access your records. Also, every action is fully auditable, protecting records from inappropriate and unauthorized access. The only people who will be able to modify records will be those who have the proper authority. This will ensure authenticity of your military record.  

Related News: 

Resources:  

  • Personnel Service Center - Business Operations Division, Coast Guard Military Records Section website